Checking Draft Roll 2011 before Draft Publication 2011

Please download the attachment sent over e mail. Our strategy would be to work in two steps.

1. Screen checking of the PDF cds to be collected from corresponding SDO office on 14 th (we would be getting on 13 th night), to be done preferably by BDO/ JT. BDO with a laptop handy during puja leisure.Check all the parts top sheet, sample check entries in each part.

Of the attachments sent first three points need to be checked sincerely on screen. Please note that PDF files would be given. There is a search option at the top, you can enter the sl. no. of elector in the search box and get to see the entry.

Also have in hand the total number of electors existing in srer 2010 final roll. You have to check that this number tallies with the elector strength given in the integrated roll, this will found from the top sheet of the roll given in the PDF.

Once the above is found correct sample check that the number of electors given in the top sheet are actually existing in the roll.

Identify the defective parts.

2. Send staff to check the full population of the entries of those parts on 19th OCT so as to complete the job by 19 th OCTOBER. Only after this checking is complete we would send it to the CEO office for correction. After correction we can print the roll to be published on 30th Oct. Also printig takes time.

A Dhar

Some problems and solutions

Situation 1

In AC 252, five electors are found to have entered their name in part 83 as shifted elector bearing EPICs , from other AC. Thereafter, it has been confirmed that they actually have shifted from Jharkhand and are actually now elector of part no. 83. However at the time of writing of manuscript another set of manuscript has been found on the top of that sheet part no 115 has been found to be written erroneously. So simultaneously their names have also figured in part 115 as new elector and the entries are without photographs.

Solution

Form 7 may be collected or, BLOs may be asked to verify the actual status. Thereafter on the basis of documents and after following stipulated proceedure the wrong entries may be corrected. However, one issue may be borne in mind, which is, if deletion is made the EPIC photograph also gets deleted. In the pretext of the above two situations arise.

Case 1

It may happen that the entries without photograph is in the correct part and/or section of the part where the elector is actually residing ordinarily. The duplicate wrong entries with photograph in the same/different part of the same AC

In this case, as there is provision of the ERO correcting the roll as per sec 22 of RPA 1950, the correct entries which are without photo may be deleted as first step invoking the said section of the RPA, 1950 and thereafter, the duplicate wrong entries may be corrected by moving them from wrong part/ section to the correct part/ section.

This saves our efforts on deleting an already existing EPIC and alloting another EPIC. One small problem remains that the EPIC of the wrong entry if already issued will show the incorrect adress and the elector will have to correct the address on his own initiative.

Case 2

The above situation may arise with the elector name getting duplicated in another AC. Here the incorrect entry will have to be deleted irrespective of whether there is EPIC or not.

Situation 2

A girl bearing EPIC marries into the same part but different section of the same AC. What modality to be adopted? Is form 8a to be used ?

Solution

Form 8a will not be accepted by the software as no change in part number is taking place. Often to bypass this situation the name is first deleted then the name is entered afresh. So naturally the EPIC gets deleted as well. It is not admissible. So, here form 8 for correction of elector entry is to be used. Only question remains that in this case the surname gets changed and also the linkages changes from father to husband. In the present state of the software this is allowed.