Checking Draft Roll 2011 before Draft Publication 2011

Please download the attachment sent over e mail. Our strategy would be to work in two steps.

1. Screen checking of the PDF cds to be collected from corresponding SDO office on 14 th (we would be getting on 13 th night), to be done preferably by BDO/ JT. BDO with a laptop handy during puja leisure.Check all the parts top sheet, sample check entries in each part.

Of the attachments sent first three points need to be checked sincerely on screen. Please note that PDF files would be given. There is a search option at the top, you can enter the sl. no. of elector in the search box and get to see the entry.

Also have in hand the total number of electors existing in srer 2010 final roll. You have to check that this number tallies with the elector strength given in the integrated roll, this will found from the top sheet of the roll given in the PDF.

Once the above is found correct sample check that the number of electors given in the top sheet are actually existing in the roll.

Identify the defective parts.

2. Send staff to check the full population of the entries of those parts on 19th OCT so as to complete the job by 19 th OCTOBER. Only after this checking is complete we would send it to the CEO office for correction. After correction we can print the roll to be published on 30th Oct. Also printig takes time.

A Dhar

Some problems and solutions

Situation 1

In AC 252, five electors are found to have entered their name in part 83 as shifted elector bearing EPICs , from other AC. Thereafter, it has been confirmed that they actually have shifted from Jharkhand and are actually now elector of part no. 83. However at the time of writing of manuscript another set of manuscript has been found on the top of that sheet part no 115 has been found to be written erroneously. So simultaneously their names have also figured in part 115 as new elector and the entries are without photographs.

Solution

Form 7 may be collected or, BLOs may be asked to verify the actual status. Thereafter on the basis of documents and after following stipulated proceedure the wrong entries may be corrected. However, one issue may be borne in mind, which is, if deletion is made the EPIC photograph also gets deleted. In the pretext of the above two situations arise.

Case 1

It may happen that the entries without photograph is in the correct part and/or section of the part where the elector is actually residing ordinarily. The duplicate wrong entries with photograph in the same/different part of the same AC

In this case, as there is provision of the ERO correcting the roll as per sec 22 of RPA 1950, the correct entries which are without photo may be deleted as first step invoking the said section of the RPA, 1950 and thereafter, the duplicate wrong entries may be corrected by moving them from wrong part/ section to the correct part/ section.

This saves our efforts on deleting an already existing EPIC and alloting another EPIC. One small problem remains that the EPIC of the wrong entry if already issued will show the incorrect adress and the elector will have to correct the address on his own initiative.

Case 2

The above situation may arise with the elector name getting duplicated in another AC. Here the incorrect entry will have to be deleted irrespective of whether there is EPIC or not.

Situation 2

A girl bearing EPIC marries into the same part but different section of the same AC. What modality to be adopted? Is form 8a to be used ?

Solution

Form 8a will not be accepted by the software as no change in part number is taking place. Often to bypass this situation the name is first deleted then the name is entered afresh. So naturally the EPIC gets deleted as well. It is not admissible. So, here form 8 for correction of elector entry is to be used. Only question remains that in this case the surname gets changed and also the linkages changes from father to husband. In the present state of the software this is allowed.

Rationalisation of Polling Station

Please find the formats CTR-1 & CTR-2 and download and print them at Block level. All the communications regarding rationalisation/bifurcation are to be read carefully.

Regarding, CTR-1 collumn number 11 &12 where new part and section after rationalisation is to be written. >> Here BDOs are asked to give the notation for new part no. after rationalisation as given during setting up of Auxiliary polling station at the time of Election. For example, in 249AC suppose after doing field work, subject to availability of suitable building and without breaking any section of a polling station anywhere and with unanimous approval of recognised political parties, three polling stations have been identified for bifurcation, say, p.s no 3, 18, 63 as appearing in the to be published final roll. In this case, the CTR-1 col.11 would show p.s. no 3 and 3a, 18 and 18a & 63 and 63a in the respective cells.

We at District would be assigning new part number for that AC in a consolidated manner after getting reports from all the blocks pertaining to that AC.

Polling stations with above 1200 electors- Actual list

O my dear brother BDOs, the Crown Jewels of Bankura districts, I congratulate you on the dedication and spirit shown. All(almost) our manuscripts are on the table for data entry.

I am loosing control..... I can not help being effusive.

Now, coming to business. All you BDOs must have calculated all the voters who are going to be added in the draft roll part-wise. On the basis of that calculation generate the list of polling stations with above 1200 voters. Bifurcate only these polling stations.

BDOs of 251 AC, 249 AC, 253 AC are requested to keep ready team for checking of checkprints on SUNDAY, the 12 th of September, at respective SDO offices. Final program will be communicated tomorrow.

EPIC program- soft skill requirements

In the EPIC program to be conducted by the blocks between 8th September to 12th September, where the BDOs are required hire camera with cameramen, the following are the mandatory requirements from the cameramen:

1. Camera must be at least 8 megapixel with medium resolution and having memory card of adequate capacity, with charger and 4 rechargable cells(battery).

2. Every day before going for photo taking the camera must be formated, and every day the photos taken must be downloaded at the block office computer.

3. The block office computer must have updated antivirus, else the camera might malfunction. At the end of the program the stored images with 001c will be handed over to the vendor for data entry at the subdivision.

4. The folder storing the images must be AC wise, cameramanwise and the subfolder must be datewise.

5. On the top of the 001C forms, the cameramen must write a) the serial number/ image number of the photo taken (multiple serial number for multiple snaps of a single voter, without deleting any, or else the continuity of serial number might get broken and confusion may be caused) as appearing in the camera (some go in descending order some in ascending order) at the time of photo taking. b) The date of taking of photograph must be noted. c) The name of the cameraman must be written . d) The sex of the voter (male or female) whose image is taken, for crosschecking and for instilling more attention on the part of cameraman so that he checks if he is taking the picture of the voter whose form 001c has been taken.

Non Force Measures for Free and Fair Election

1. Cell phones turned into webcam with the help of software can be handed over to Observers, Magistrates and Micro-observers moving from booth to booth on the election day for transmitting live streaming videos of occurrences that need special attention or as a means of general surveillance. The no. of frames captured and transmitted by the webcam is based on the data transmitting speed of internet wherever accessible over cell phones.

At present though the above is technically and theoretically possible, the practical and technical aspects on the field needs to be assessed and for this purpose the service of the software engineers need to be taken and the internet service providers will have to be talked with.

2. SMS based monitoring: In many elections held all over the World in the recent past this tool has been quite effectively used. In the Indian context, the microobservers and /or booth level contact persons may be provided with cashcards for their mobiles they may be given a set of codes which have preassigned meaning and they may be asked to sms to a particular number. This number may be tagged with a computer kept in the district headquarters which will interpret the codes and set a standard reaction pattern wherin the operator in charge of the computer sends parts of the message to Returning officer/Observer/Magistrate on duty as per the predetermined response protocol. For this bulk SMS ing will have to be dealt with. SMS gateways and the Election Commission will have to come to an agreement for operationalisation of the system.

3. Citizen-reporting: Again here the SMS technology may be utilized. SMS to a particular number may be made of subsidized rate wherein the citizens may report any untoward incident in the vicinity of the polling booth from a week before poll date to about three days after the poll day. It is the time manipulations if any are generally organized by political parties, these if dealt with in a firm hand will serve two purpose. Firstly, it will increase the confidence and the participatory spirit of the General Electorate in the democratic process. Secondly, it will weed out unfair interference and manipulations by the Political Parties. The subsidized mobile number where such SMS can be sent will have to be adequately publicized in the local newspapers, cable channels. The SMS received will be monitored from a PC where the complaints will be categorized and action will be taken as per a standard protocol

For this, the SMS gateways , the mobile service providers and the Commission will have to finalise the terms of the workability of the above arrangement.

4. Close Monitoring of Hyper sensitive booths: This can be done based on records of previous elections, like the margin of the winning candidate, percentage of voting, history of post poll/ pre poll law and order violations, prevailing law and order situation, etc. On the basis of vulnerability mapping, the hyper sensitive polling booths can be identified. Hidden cameras can be installed in such booths and monitoring by means of Close Circuit Television may be carried out from some central location like the Sector Office or the SDO office. Teams may be kept ready to rush to those polling stations as and when needed.

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Contact this office for further details.

Citizenship Revisited

There are the following aspects:- A)Flowing from the Constitution of India 1)Citizenship at the commencement of this Constitution. 2)Rights of citizenship of certain persons who have migrated to India from Pakistan.

B)Flowing from enactments of the Parliament, the following modes of acquisition of Citizenship 1)Citizenship by Birth 2)Citizenship by Descent 3)Citizenship by Registration 4)Citizenship by Naturalisation.

Constitutional provisions:-

A)1) Citizenship at the commencement of the Constitution.—At the commencement of this Constitution, every person who has his domicile in the territory of India and—
(a) who was born in the territory of India; or
(b) either of whose parents was born in the territory of India; or
(c) who has been ordinarily resident in the territory of India for not less than five years immediately preceding such commencement, shall be a citizen of India.

A)2) Rights of citizenship of certain persons who have migrated to India from Pakistan— shall be deemed to be a citizen of India at the commencement of this Constitution if—
(a) he or either of his parents or any of his grandparents was born in India as defined in the Government of India Act, 1935 (as originally enacted); and
(b)(i) in the case where such person has so migrated before the nineteenth day of July, 1948 ......

Parliamentary enactments (Citizenship Act1955, and subsequent amendments)
1)Citizenship by Birth 2)Citizenship by Descent 3)Citizenship by Registration 4)Citizenship by Naturalisation.

Few points on manuscript writing

A. This time during writing of manuscripts a must do is the following:

1. Name and linkage relation name to be in bilingual format, else the software will fail to register the electors.

2. In manuscript, indicate the applicants in forms 6, 8, 8a who have given a photo pasted to their application form. This time it is mandatory.

3. For deletion, modification manuscripts indication of either by "form7 / form 8" or "suo moto" is a must.

4. Serial no. of elector must be the NEW sl no. as per the draft electoral roll.

B. The EPIC generation software necessiates that this time during this roll entry phase EPIC will be generated and issued for only the fresh electors / old electors who have no EPIC no. written beside their name in the electoral roll.

Correction modification of old EPIC card will be possible only during the regular EPIC program when it will be so notified by the CEO office.

Therefore, BDOs may sort out the photo bearing Accepted form 6 which have no /blank entry against the head " EPIC no of the elector if already issued" in 2nd page of the form 6.

These form 6 must be sent to the District Election office for scanning against proper documentation only after writing of manuscripts for these parts are over. This is only to speed up the scanning and reduce piled up work load at a later phase.

Roll Observers visit to Bankura

Our Hon'ble Roll Observer, the CEO Sikkim, will be visiting our District between 10th to 14 th August. All to be fully prepared. The analysis of adverse Gender ratio, adverse age cohort proportion for 18-19 yrs electors and 20-29 yrs electors, adverse EPIC coverage polling stations and measures taken thereof as a remedy to be kept ready at fingertips.

The Observer will be definitely visiting the places where hearing for claims disposal will be in progress, also will be sample checking already disposed off claims and objection files. BDOs to keep 10 such files (for each polling station) ready for scrutiny. Polling stations with adverse gender ratio/ EPIC coverage/ Age cohort proportion to be prioritised within this 10 no polling station. Also a full set of best disposed off files irrespective of anything adverse to be kept ready at each Blocks. All to remain in fully prepared mode.

EROs to take special care and keep analysis ready. Heard claims and objection files may be kept ready.

College Special Campaign Photo

We have here few images of the special campaign held at Bankura Sammilani Medical College and Hospital, and Saradamani Girls College, Bankura on 28th July, 2010 . We are awaiting more such images from other Blocks.

Spl. Campaign on 28 July for enrolling 18-19 & 20-29 Age-cohort Electors in 24 Colleges in Bankura

We had organised a special campaign on 22.07.10 at 5 colleges situated in Bankura 1 block jurisdiction, 2 in Barjora block, 1 in Chhatna block, 1 in G.ghati block, 1 in Onda block, 1 in Saltora block. Totalling 11 colleges in Bankura Sadar subdivision.

For Bishnupur subdivision, the figure is 9 no. of colleges. Bishnupur block jurisdiction housing 5 colleges, Indas block with 1, Kotulpur block with 1, and Patrasayar block and Sonamukhi block housing 1 college each.

Khatra subdivision, on the other hand has 4 no. of colleges, one within each one of the four blocks, namely, Indpur, Khatra, Sarenga, Taldangra.

Again on 28th July we are reorganising the special campaign in the same venues as done on 22nd July, with a distinct difference, in that, this time we are calling a "Meet the Press" on 27th July and will be inviting the print media as well as TV channels to extensively cover these 24 colleges on 28th July from 11 am to 4 pm.

All BDOs to man the venues with adequate knowledgable staff and relevent forms, like form 6 and 8a, declaration of students residing in hostel & mess, form 001c, forms for declaration of above 25 yrs of age, posters and leaflets for publicity, on 28th July from 11 am to 4 pm.

The Principals of the Colleges may be kept adequately informed and full cooperation may be solicited from their end.

Above 80 years electors list, Non EPIC, Non Image Elector list

This list has been sent in soft copy and BDOs to collect hard copy from District Election.

For 80+ list BLOs to conduct field enquiry to check if the electors are still living and they have figured in deletion list of BLO- BLA meet.

For non EPIC, non Image Electors, BLOs to check why they are still non EPIC, non Image even after enrolling long before. Observer's specific instruction has been to field verify the "ordinary resident" status of the non EPIC/ non Image Electors. So, this may be verified by the BLOs.

Action Points- Adverse Gender Ratio

Adverse gender ratio is existing in 8 ACs, with 2 as extremely adverse ie for 247 Saltora AC (890) and for 258 Sonamukhi AC (894), and moderately adverse for, 6 ACs namely 254 Onda AC (910), 252 Bankura AC (910), 257 Indas AC (911), 256 Kotulpur AC (912), 251 Taldangra AC (914), 253 Barjora AC (914).

For the ACs bearing extremely adverse gender ratio involving blocks namely Saltora, Mejia, G.Ghati, Sonamukhi and Patrasayar, the BLOs are to visit house to house collecting filled in Form 6 from eligible female electors as a special drive towards remedial measure. If BDOs feel necessary, a relaxation in the form of collecting supporting documents at the time of hearing from eligible female elector is allowable.

For the ACs bearing moderately adverse gender ratio involving blocks namely Bankura 1, Bankura 2, Onda, Patrasayar, Indas, Kotulpur, Joypur, Indpur, Taldangra, Simlapal, Barjora, G.Ghati, the BLOs are to visit house to house collecting filled in Form 6 with supporting documents from eligible female electors as a special drive towards remedial measure.

ATTENTION: Roll Observer Scheduled visit from 16th July, 2010

Our Roll Observer , the CEO, Sikkim is scheduled to visit on and from 16th July. All to be in Fully Prepared mode.
1) Health check of the roll has to be done and proper records of anomalies to be noted in a register.
2) Complain register to be opened and complains to be noted with date, time, name of the complainant, action taken.
3) Observers' checklist may please be consulted for further guidance.

Attention: Some glaring mistakes in roll- Check and make a list

There are several entries with names showing hindu surnames after muslim names, or vice versa. These are to be found out and corrected. Primarily all are requested to enlist such mistakes by getting 100% of the roll checked within this period by their workforce at hand.

Later on suo moto correction may be carried out by the EROs as per sec 22 a of RPA 1950.

Multilayer checking are must to verify the quality of the Roll. Even the Roll Observers (16 Central Roll Observers are coming to the State of West Bengal), for SRER 10 will check if the EROs and AEROs have checked personally at least a reasonable portion of the roll (see Observers' checklist).

Link list between old sl. no and new sl. no in the new roll

All EROs and AEROs to please note that an elector in a particular sl. no. in the last Electoral roll with 2009 as the base year will now appear in another sl. no. (without any apparent rationale)in the new electoral roll to be published in draft on 09.07.10. For example, elector with sl no. 1 in old roll can now be found in sl. no. 898 in the new roll or in another Part and AC old sl. no. 2 would appear in sl. no. 237 in the new roll.
So to help the electors to identify their new sl. no. we are going to give the BDOs 2sets of printed link list per part per AC, 1) for DO 2) for BDO office. We can also give soft copies to the BDOs in their pen drive if they so need it, for that they may visit this office.
We are going to give all the political parties the same list in soft copy in a CD.

Urgent points for discussion- SRER- 2010

1. The BLO - DO interaction
The BLOs should meet with the DOs regularly, preferably twice in a week and will collect the properly filled in form 9(List of application in form 6), form 10 (List of application in form 7) and if time or the volume of work permits form 11 as well, for detailed field enquiry and reporting before the hearing is taken.For this a separate register should also be provided to the BLOs.

The supervisor will meticulously monitor the work. Supervisor being the AAERO should be extra cautious and sincere, else they will suffer at the time of taking hearing. BDOs to plan the hearing program with the manning well ahead immediately and in right earnest.

Letter in this regard follows.

2. URGENCY
This year being the pre Assembly Election year, the SRER 2010 is terribly important. Work as well as documentation will have to be done meticulously. Roll Observer from ECI will be visiting soon. We shall have to take utmost care and hope for the best.

A few points of discussion- Supervisor for SRER 2010

2. Supervisor for SRER 10
As far as possible the AAEROs who will take the hearing should also double up as Supervisor because only then they would be able or rather feel the necessity of checking the quality of work of the DOs and BLOs , and see that the forms are filled up properly and documents are received and preserved properly.

A few points of discussion- Regarding Vulnerability Report

1. Regarding Vulnerability Report.
BDOs have sent the names of vulnerable polling stations in the last Lok Sabha Election. This time you have to send the numbers of vulnerable hamlets/ para/ mohalla in a polling station area. Keep the names ready with you. This report can be had from the BLOs , and the work may be assigned at the time of handing over of roll. At any interim period the supervisor may collect the report from the BLOs.

This report will become absolutely necessary during the end phase of SRER- 2010 when the roll will have to analysed for criticality using software provided by the CEO, WB Office. In this the number of vulnerable hamlets for each part in an AC will be required.

Vulnerability report of last lok sabha election

Vulnerability report of last lok sabha election, 2009 has been sent by mail. It has been categorised under 5 heads. Names of the vulnerable locations are not essential but only the numbers are. Please send the wanted report by 03.07.10 along the same line and modify where necessary.

Ramp construction report

Please refer this Office Memo No. 754(22) / Elec. dt. 23-06-2010 communicated for sending the report regarding the construction of RAMP. Albeit late however please send this report by 1st July, 2010

EROs for SRER-10

Existing EROs duly appointed by the ECI will function as such during SRER-10, until receipt of approval of proposal of EROs on the basis of one AC one ERO.
Similarly, proposal of AAEROs are sharing the same fate and the situation warrants the same course of action.

A Draconian instruction rationalised

ECI has revised the guidelines for "How to Fill the Form-6",wherein a note had been appended below itemno. 5, Date of birth (with documentary proof) which was as follows "N.B. In the case of applicants born on or after 26.01.1989, only birth certificate issued by the municipal authorities or district office of the Registrar of Birth and Deaths is acceptable"
As per memo 23/2010/ERS dated 23rd June, 2010, the ECI clarifies that "the note below item No.5, referred to above, would apply only to those who are not in a position to produce other recognized documentary evidence of date of Birth, for example, the School Leaving Certificate, Passport etc. That is to say that if someone born on or after 26.01.1989, produces any documentary evidence issued by any other Government Agency in which the date of birth is mntioned after due verification or a certificate of date of birth issued by the School (Govt. / recognized) last attended or any other recognized educational institutions, in such cases the applicant should not be insisted upon to produce birth certificate from local authority.
It is also clarified that attested copies of birth certificate should be accepted and production ofcertificate in original may not be insisted."
The instructions to be percolated among the AEROs, AAEROs,BLOs and DOs for necessary action from their end. The letter of the ECI has been forwarded to all concerned.

AERO's proposal

CEO,WB has directed to submit the fresh proposal for appointment of AEROs against vacant post of the approved AEROs list (forwarded vide this officeNo.750(15)/1(23)/Elec dt. 22/06/2010 if any, otherwise any change is required with full justification.
If required nil report is to be submitted. All proposal should be made by designation and should be drawn from General Administration (including Revenueand Land Administration)

Welcome

Welcome to District Election Office, Bankura